Journal Approval Process : Oracle R12 perspective

Here is the Journal Approval Process of Oracle Financials R12

Pre-requisites:

1. Enable journal approval at Primary ledger

Navigation: Setup > Financials > Accounting setup manager > Accounting setups

2. Enable Journal approval at source level
Navigation: Setup > Journal > Source

3. Setup journal authorisation limits for employee

Navigation:Setup > Employee > Limits

4.Required Profile OPtions

Navigation: Profile > System

Go Up Management Chain: The journal batch moves up the approval hierarchy until it has been approved by an approver whose authorization limit is sufficient to allow approval. The journal batch must be approved by all intermediate approvers as well.

Go Direct: The journal batch is sent directly to the first approver in the approval hierarchy who has an authorization limit high enough to allow approval. The preparer’s direct manager receives a courtesy notice.

One Stop Then Go Direct: The journal batch is first sent to the preparer’s manager for approval. If further approvals are required, the journal batch is sent directly to the first approver in the approval hierarchy who has an authorization limit high enough to allow approval.

The default value for this profile option is Go up Management Chain.

You cannot view this profile option at the user level. Your System Administrator must set this profile option at the site, application, or responsibility level.

As per the requirement if there should be one line of approval so we need to go for “Go Direct” option.

No self-approval

Profile option name: Journals: Allow Preparer Approval

if the above profile option is set as “No” then self-approval will not happen i.e. the journal preparer cannot approve the journal himself.

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